Enterprise Password Management Best Practices

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Enterprise password management provides a key layer of defense for managing an organization’s security as well as compliance regulations. However, implementing standard practices and policies can be arduous since so many factors are involved with this vital task.

The “password best practices 2021” is a set of guidelines that are designed to help you create and manage passwords for your enterprise. The password best practices will help you avoid common pitfalls and make sure that your passwords are strong enough.

Enterprise Password Management Best Practices

Do you ever wonder why it’s still so difficult for most firms to secure their online assets and essential information in this day and age? Whether you like it or not, cyber-attacks are here to stay as long as businesses fail to secure their critical business accounts.

The easiest approach to cope with this problem is to educate yourself on corporate password management best practices and implement them.

In 2020, the worldwide average cost of all data breaches across all businesses was estimated to be $3.86 million dollars?

This is mostly due to the fact that most firms are still unaware of the need of safeguarding important information, particularly crucial account passwords.

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Managing passwords on a corporate level is significantly more difficult than it is for personal accounts. Furthermore, relying on manual or physical techniques raises the risk of human mistake and cyber theft.

Why Don’t Companies Protect Their Key Accounts?

With the growing number of cloud-based services, each employee is responsible for hundreds of distinct accounts, each with its own login and password.

Many employees, understandably, depend on the same password for various accounts for the sake of convenience. Once these weak passcodes are cracked, hackers may use this information to get into other accounts.

Some of the most prevalent causes for a sensitive data breach in a company include:

  • Using insecure systems to store and share passcodes, such as email, Slack, cloud databases, spreadsheets, and more
  • Brute-force attacks are when hackers use malicious software or malware to take advantage of unprotected internet connections.
  • Insiders who are irresponsible or malicious, assisting in credential thefts and inflicting huge damages to corporations.
  • Unintentional human mistakes such as entering weak passwords, sending sensitive information to the incorrect recipient, exchanging account information with the unknown, and falling for phishing schemes, mostly via emails, are all examples of unintended human errors.

As a result of the rising number of cyber-attacks, businesses have begun to invest in different forms of corporate password management software tailored to their specific needs. The goal is to boost firm security while also giving workers more peace of mind.

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Without having to manually record and distribute complicated passwords for each account, these specialist technologies assist businesses in keeping corporate information secure.

Best Practices for Enterprise Password Management

Even if everything is going according to plan and your firm has never been the victim of a cyber-attack, you should not take the danger lightly. You never know when your sensitive information may end up in the wrong hands.

Accountability, convenience of use, and connection problems are just a few of the compelling reasons why your company needs comprehensive password management.

It’s one thing to have access to a corporate password manager; it’s another to know how to utilize it effectively. Many people are unaware of how to properly generate, save, manage, and organize their passwords.

If you’re one of them, it’s time to brush up on the current password security trends so you can secure your assets against unwanted access and data breaches.

Here’s how you can improve your business security through Best Practices for Enterprise Password Management:

Multifactor Authentication should be used (MFA)

For login purposes, multifactor authentication (MFA) generally refers to a password of your choosing and a code sent to you through email or text message. However, it might also be a fingerprint scanner or facial recognition system in certain circumstances.

Though MFA isn’t completely foolproof, attackers would still require physical access to your device in the vast majority of situations to get into your account.

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Login Attempts Should Be Limited

Limiting the total number of login attempts is one of the most effective strategies to prevent unwanted access to your system. As a result, it’s preferable to keep the number of failed password tries for system access at your company’s most crucial devices to a minimum.

The fewer attempts allowed, the less opportunities hackers will have to test new passwords.

Accounts are locked as soon as certain unsuccessful attempts are made.

You should not only limit login attempts at different gateways, but you should also freeze accounts after a certain number of failed attempts by outsiders.

The unauthorized individual or hacker will have no choice but to abandon their failed endeavor in this manner.

Go for Unusual Secret Questions & Answers

Social media accounts, from LinkedIn to Twitter and Facebook, are a treasure of personal information. As a consequence, many people erroneously choose a simple question such as a favorite book or film.

When it comes to collecting personal information, hackers have a keen eye, and your social profile is at the top of their list. As a result, they may be able to simply guess and answer some of the hidden questions you’ve chosen.

As a result, you must constantly utilize knowledge that only a few individuals know or offer answers to questions that only you know.

Invest in a Good Password Manager for Your Business

If your existing vault technology is inconvenient to use, invest in an enterprise password management platform that is tailored to your team’s needs.

The best password manager is one that allows you to save, share, and manage various passwords in order to safeguard your company’s privacy and security without having to remember them all.

You no longer need to be physically present at a specific workstation to get important information. Using the cloud, modern password managers allow you to access your credentials from anywhere in the globe.

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You may enjoy a simple and safe password-sharing feature among your team members for better cooperation with designated user responsibilities.


Companies will have to become more aggressive in cultivating a culture of cybersecurity acknowledgement to assure the greatest protection of their essential data.

When you bring everyone onboard regarding Best Practices for Enterprise Password Management, you create a win-win situation for everyone. So, bring all of your key stakeholders and keep them engaged as part of your ongoing IT and network awareness program.

The “password management policy and procedure” is a document that should be created to provide guidelines for password management. It will outline the policies, procedures, and standards that are followed by employees in order to maintain security.

Frequently Asked Questions

What are the good practices for password management?

A: The best practices for password management are to use a strong and unique password, set up limitations in terms of how many passwords you can have (or use), write them down somewhere safe, avoid using the same password across websites or apps.,

What is enterprise password management?

A: Enterprise password management is a process in which an organization manages passwords for employees, contractors and other users that are not allowed access to certain information. In this way, managers can ensure the security of sensitive data and have control over who has permission to view it.

What are some of the best practices in using strong passwords that companies can follow so people do not just write them all down somewhere?

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Vaibhav is a VPN expert with a passion for online security and privacy. He helps individuals and businesses protect their sensitive information and navigate the complex world of VPNs.